553 administrative assistant jobs found

Administrative Assistant - Legal and Compliance San Jose, CA Administrative Assistant, Legal and Compliance, Mail Management, Legal Administrative, Data Entry, Google Workspace, Safari, JIRA  Experience level: Mid-senior Experience required: 6 Years Education level: Bachelors degree Job function: Administrative Industry: Financial Services Pay rate : Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No Job Description: Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency. Mail Management (Primary): Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)...

Administrative Assistant, Meetings   Who we are : The American Physical Society is a nonprofit membership organization working to advance physics by fostering a vibrant, inclusive, and global community dedicated to science and society. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and around the world.   Position Summary :   The administrative assistant, meetings, supports the objectives and operations of the Meetings Department by providing high-level assistance to the director of meetings and the associate director of meetings. By supporting the work of these directors, the administrative assistant helps meetings leadership be more effective in their roles. The position requires the highest level of confidentiality and professionalism and the ability to act independently and use sound judgment in carrying out assignments, including...

ABOUT POET At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty-five years, our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world. CULTURE IS KING AT POET We're all on the same team. We always communicate. And we park our egos at the door. These aren't just slogans on our walls. It's the way we do things at POET. We provide an environment for team members to maintain a healthy work-life balance. It's the best way to optimize health, wellness, and productivity in a sustainable way. We work hard. We play hard. We have frequent team events, volunteer efforts, and we know how to celebrate wins! JOB SUMMARY The Administrative Assistant to the CEO Office is an exciting role at POET. This position performs a wide variety of highly complex...

About the Position Meridian University is seeking a team member to support university operations performing administrative support duties and performing onsite facility needs. Classification: Full Time Base Working Hours: Monday-Friday, 8:45am-5:15pm Pacific Time Location: On site at Meridian University's Bay Area Center in Petaluma, CA This position is not eligible for hybrid or remote work. Benefits: Medical, Dental, Vision, Life, 401(k), PTO, Sick Time, Paid Holidays Perks: Wellbeing app subscriptions, team meals Key Responsibilities Support one or more departments; placement depending on prior experience, interests, and organizational needs. Engage reliably and consistently with staff, faculty, and students, as needed. Perform administrative tasks such as scheduling, documentation, data entry, and light project coordination. Help streamline internal processes by identifying inefficiencies and suggesting practical improvements. Contribute to the...

Cincinnati Children’s is a leading medical research and teaching hospital consistently ranking among the top 3 pediatric hospitals in the nation, and consistently in top 3 children’s hospitals in NIH funding. Cincinnati Children’s has 700 licensed beds, and >173,000 Emergency Department and Urgent Care visits, and >32,000 admissions each year. Drs. Patrick Brady & Karen Jerardi lead the division which includes >55 faculty and staff physicians a 3-year fellowship in PHM with 9 fellows Additional team members of 15 outstanding research coordinators, a data analyst, advanced practice providers, and administrative assistants. The Division of Hospital Medicine at Cincinnati Children’s has a successful history of quality improvement, translating evidence into practice, family-centered care, and leadership in education and research. The Division provides care to more than 7,000 patients each year at 2 campuses including: general hospital...

What Your Job Will Be Like We are seeking a Year Round, On-site Clerical Union Undergraduate student intern to join our large-scale testing team! You will be a member of the Validation and Qualification Sciences Experimental Complex's administrative support team. Day-to-day tasks will be under direction of the Group's Office Administrative Assistants. On any given day, you may be called on to: Set up meetings and appointments Manage calendars Order supplies (JIT) and manage supply areas Maintain common areas (copy/supply/mail rooms, break room) Assist with ensuring GSA vehicles are maintained Assist with white bag pick-up and reapplication orders Assist with document editing/modifying and data entry Assist with travel planning Assist with project and tour visitors, coordination, and badging Assist with training documentation and verification Take notes in project meetings Distribute mail Perform copying, scanning, and records management Assist in...

Important Application Submission Information In order to ensure your application is successfully received before the job posting expires, please submit your application by 11:59 PM on Sunday, November 16, 2025 More than a career - a chance to make a difference in people's lives. Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits. Position Summary: This position is responsible for filing enterprise Duke Energy Transmission Major Equipment (i.e. Transformers/regulators, breakers, regulators, switches, instrument transformers, reactors, capacitors, etc.) documentation (drawings, Test reports, Instr books, parts lists, and photos) in a Duke Energy data management system (i.e. CastPro, etc). When filing this documentation, metadata must...

Assistant Branch Manager- B2B Sales XTRA Lease is the leader in the semi-trailer rental industry in North America. We're not truckers, but we're proud to support the transportation industry. For more than 50 years, our team has focused on providing "the box" to trucking companies that supply manufacturing plants, grocery stores, and distribution centers with the products used in daily life. And as a subsidiary of Berkshire Hathaway, we have the financial backing to support our customers, and give our employees a level of stability that's hard to beat. Your Role Our Assistant Branch Manager position offers job training and mentorship for the next stage in your career: a B2B Sales Branch Manager at one of our other 46 nationwide rental facilities. After a pay increase and relocation, you will begin to take on larger clients within an expanded sales territory, earn uncapped bonus potential, and manage P&L for your own branch location. We only hire sales and region...

The Pediatrician is responsible for providing quality comprehensive primary pediatric health care services.  Care is to be provided from a community oriented and case managed perspective.  As a member of both the General and Clinic Medical Staff the pediatrician is to be a key participant in ongoing quality assurance, planning, and community networking activities. Location and Schedule: This position will work at our West Modesto Clinic in Modesto, CA. Will work a 40 hour work week, with flexibility to work five (5) eight (8) hour shifts – or – four (4) 10 hour shifts. Compensation: Annual salary range: $235,000 – $268,000 Annual Salary, Sign On Bonus and Relocation Assistance Eligible Golden Valley Health Centers offers excellent benefits including Medical: (0 Deductible / $2,000 Individual; $4,000 Family Out-of-Pocket Max), excellent PPO coverages; Dental; Vision; Pet Insurance, 403(b) with match, 457b, FSA plans, gym discounts, and so much more! Essential Duties...

As an Executive Assistant at Anduril you will be responsible for keeping the train on the tracks. Your role is both internal and external and will require a high degree of attention to detail. You will interface with both internal Anduril leaders and employees and serve a critical point of contact for customers, vendors, and external executives. Your ability to keep things running and deconflict requests makes you an important part of the team's success. This is an EA position where your mastery of calendar management becomes the linchpin of the daily operations! If you are an EA that thrives in the satisfaction of making it all work and is master at time Tetris, then you will be a perfect fit for this role. WHAT YOU'LL DO Calendar Management Provide comprehensive calendar support to 2-3 VP/GM level executives. Manage complex schedules and serve as a collaborative partner with the broader Anduril organization Coordinate and manage internal and external meetings...

Job overview Looking to start or grow your IT career within the NHS? Do you want to be part of a dynamic team implementing innovative technologies that drive transformation in healthcare? North Cumbria Integrated Care NHS Foundation Trust is seeking a motivated IT Service Desk Assistant to join our team based in Carlisle . This role not only involves supporting our busy IT Service Desk but also assisting colleagues and staff with the deployment of a new software system. Our IT Service Desk operates Monday to Friday from 08:00 to 18:00, with a rota system in place to ensure full coverage during these hours. Please note: occasional work outside of these core hours may be required to support the deployment of our new EPR software, depending on service needs. Advert You will be the first point of contact for staff with IT related issues and questions , you will provide both advice and  basic 1st line remote technical support.  Triage guidelines will be...

Relocation Services Assistant Location: Phoenix, AZ (Hybrid; 3 days on-site) Salary: $52,000-$55,000 + Monthly incentives (~$50–$200 est.) Benefits: Medical, Dental, Vision, Life, Tuition Reimbursement, 401(k) w/ match, Unlimited PTO Job Type: Full-Time  Typical Hours: Flexible M-F (7am–4pm, 8am–5pm, or 9am–6pm) Start Date: ASAP Sponsorship: Not available Relocation Assistance: Not Available Relocation Services Assistant Description Our client in the relocation services industry is looking for a Relocation Services Assistant to join their team in Phoenix, AZ. In this role, you will provide daily administrative support to the service delivery team, ensuring accurate data entry and clear, timely communication with clients, transferees, and supplier partners. The ideal candidate is detail-oriented, customer service-minded, and confident in managing calendars, calls, and documentation in a fast-paced, team environment. To be successful, you must bring strong...

JOB RESPONSIBILITIES Plan of Care - Provide approved care of assigned patients and assist in implementation of interventions under supervision of RN. Supervise and assist patients with activities of daily living. Supervise developmentally appropriate activities. Offers assistance to co-workers after completion of own duties. Use crisis control techniques and assist in de-escalation of patients and visitors. Assist with patient transport as requested. May assist with 1 on 1 patient observation as needed. Communication - Demonstrates the Cincinnati Children's CARES behaviors in all interactions with patients, families, visitors and co-workers by actively participating as a frontline example of extraordinary customer service and satisfaction. Reports present status or changes in patient condition on an ongoing basis and in change of shift summary. Completes timely documentation of information in the patient medical record. Seek information and guidance when needed....

JOB RESPONSIBILITIES Plan of Care - Provide approved care of assigned patients and assist in implementation of interventions under supervision of RN. Supervise and assist patients with activities of daily living. Supervise developmentally appropriate activities. Offers assistance to co-workers after completion of own duties. Use crisis control techniques and assist in de-escalation of patients and visitors. Assist with patient transport as requested. May assist with 1 on 1 patient observation as needed. Communication - Demonstrates the Cincinnati Children's CARES behaviors in all interactions with patients, families, visitors and co-workers by actively participating as a frontline example of extraordinary customer service and satisfaction. Reports present status or changes in patient condition on an ongoing basis and in change of shift summary. Completes timely documentation of information in the patient medical record. Seek information and guidance when needed....

As an Executive Assistant at Anduril you will be responsible for keeping the train on the tracks. Your role is both internal and external and will require a high degree of attention to detail. You will interface with both internal Anduril leaders and employees and serve a critical point of contact for customers, vendors, and external executives. Your ability to keep things running and deconflict requests makes you an important part of the team's success. This is an EA position where your mastery of calendar management becomes the linchpin of the daily operations! If you are an EA that thrives in the satisfaction of making it all work and is master at time Tetris, then you will be a perfect fit for this role. WHAT YOU'LL DO Calendar Management Provide comprehensive calendar support to 2-3 VP/GM level executives. Manage complex schedules and serve as a collaborative partner with the broader Anduril organization Coordinate and manage internal and external meetings...

The Museum of Fine Arts, Houston (MFAH), is seeking an Assistant to the Chairman, Department of Conservation, to provide critical administrative support for the department. This position ensures the smooth daily operations of the department and the office of the Chairman, supporting a team of conservators, scientists, fellows, and interns who care for the museum’s world-class collections. This is more than an administrative role — it’s an opportunity to be part of a lab that values curiosity, collaboration, and the generous exchange of knowledge. The Assistant to the Chairman is a key partner in fostering efficiency, professionalism, and connection across the museum. What We’re Looking For We are seeking someone who shares our core values and is also: Organized and thoughtful. You bring clarity and structure to complex tasks, ensuring that details are never lost in the shuffle. Works collaboratively. This is a team-driven lab rooted in the generosity of knowledge,...

About Sandia Sandia National Laboratories is the nation¿s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs: Challenging work with amazing impact that contributes to security, peace, and freedom worldwide Extraordinary co-workers Some of the best tools, equipment, and research facilities in the world Career advancement and enrichment opportunities Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home) Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance* World-changing...

Pay Range: $17.00 Hourly Plus Benefits Schedule: M - F (8am - 5 pm) ** Clean Background & Valid Drivers License w/ Clean Driving Record Required ** Job Description: Reporting to the designated manager, coordinate efficient traffic flows within assigned area on auction lot; ensure safety of auction staff and customers. Watch traffic flow in assigned area on lot. Based on normal work practices and auction lane reports, advise drivers of safe and efficient routes to intended end-locations all on lot. Coordinate directions of traffic-direct drivers to stop/go/take turns in order to safely facilitate auction flows using stop signs, verbal cues, and hand gestures. Communicate with auction staff regarding traffic flows, issues, or inquiries using handheld radios. Request Service Truck assistance as needed. May assist pushing vehicles out of traffic flows, according to safety practices. About ADESA: ADESA, a Carvana owned company, currently operates 56 locations...

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all. Open: November 4, 2025 Close: November 19, 2025 Job Title: HR Specialist - Recruiting Department: Human Resources Reports To: Executive Director or Designee Hours: 40 Hrs/Wk - Full Time Salary: Based on Salary Matrix+Benefits Requisition: 786 * Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave. Position Summary: This position...

Assistant Branch Manager- B2B Sales XTRA Lease is the leader in the semi-trailer rental industry in North America. We're not truckers, but we're proud to support the transportation industry. For more than 50 years, our team has focused on providing "the box" to trucking companies that supply manufacturing plants, grocery stores, and distribution centers with the products used in daily life. And as a subsidiary of Berkshire Hathaway, we have the financial backing to support our customers, and give our employees a level of stability that's hard to beat. Your Role Our Assistant Branch Manager position offers job training and mentorship for the next stage in your career: a B2B Sales Branch Manager at one of our other 46 nationwide rental facilities. After a pay increase and relocation, you will begin to take on larger clients within an expanded sales territory, earn uncapped bonus potential, and manage P&L for your own branch location. We only hire sales and region...